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PostSubject: Microsoft Word Tips   Mon Nov 30, 2009 7:07 am

KEYBOARD SHORTCUTS
There are many keyboard shortcuts to use in Word. Following are some of the ones I use multiple times a day:

* Ctrl+A to Select All
* Ctrl+C to Copy
* Ctrl+V to Paste
* Ctrl+Y to Redo
* Ctrl+Z to Undo
* Ctrl+Home or End to go to the beginning or end of your document
* Ctrl+left arrow/right arrow to place the cursor left/right one word
* Ctrl+Backspace will delete the previous word
* Ctrl+Delete will delete the word in front of the cursor
* Shift+F5 automatically returns you to where you were in the document when you last saved it or where you last revised it. This also works if you've closed and then re-open the document.
*Shift+F3 toggles capitalization for Initial Caps, no caps, and ALL CAPS. If you have just one word that you want capitalized, you can place it anywhere in the word and Shift+F3 will toggle through the capitalization. If you have a series of words that you want capitalized, select all the words, press Shift+F3, and toggle through the capitalization.

Some of the more common shortcuts are listed at http://www.fgcu.edu/support/office2000/word/shortcuts.html

Some of the shortcuts also work great in your browser or other program when it doesn't give you a copy or paste option.

You can also have your Word shortcut commands listed in a document for printing by going to Tools, Macro, Macros or you can press ALT+F8 to open the Macros Dialogue Box. Select Word Commands, listCommands, and then click Run. In the dialogue box that appears choose Current Menu and Keyboard Settings. If you want to print all of the shortcut keys you've assigned, go to File/Print, drop down the arrow next to Print What and select Key Assignments.

ASSIGNING/REASSIGNING KEYBOARD SHORTCUTS
I wish I remembered where I got the following information from, but it may have been from the forum, Productivity Talk:

To assign (or reassign) keyboard shortcuts to any command, macro, AutoText entry, style, or commonly-used symbol:
1. Right-click a blank area of the Menu bar and select Customize (or go to Tools/Customize).
2. Click on the Keyboard button at the bottom of the dialog box.
3. In the Save changes in box, save the shortcut key change to Normal.dot (the default).
4. In the Categories box on the left, single-click the category that contains the command or click All Commands.
5. In the Commands box on the right, single-click on the name of the command. Any shortcut keys that are currently assigned appear in the Current keys box.
6. In the Press new shortcut key box, press the key combination you want to assign.
7. Click on the Assign button and press Enter to close the dialog box.

If the new key combination is already assigned to a shortcut, the assignment will appear directly below the new shortcut key window. Press a new key combination and click Assign.

If you want to remove or change an existing shortcut, select the current shortcut in the Current keys box, then click on Remove. Assign the new shortcut. Autocorrect is under ToolsAutocorrect.

If you are asked if you want to save changes to the normal.dot file when you shut Word down, answer Yes.

MACROS AND OTHER SHORTCUTS: These can be a major timesaver, as well as save you keystrokes. People will sometimes just paste the text of their macro and you can copy that text to save under your macro. To create a macro from the text version:
1. Copy the text following the ' after Macro recorded by to End Sub (do not copy End Sub);
2. In word, create a macro (Tools, Macro, Macros, type in the name of your macro, Create);
3. Paste the text, and save it.
4. Now you need to create your shortcut keys. To do this, go to Tools, Customize, Keyboard;
5. Scroll down to Macros;
6. Click the macro you just created;
7. Place your cursor in Press new Shortcut Key and enter your shortcut keys--keeping an eye on the section below it as it will tell you if it is already assigned to another function;
8. If your Shortcut Key has not been assigned (or if you wish to override the previous assigned function), click Assign and Close.

RED TEXT: Some contracts may require you to red text some words in your transcript. There are a few ways you can make this task a little easier: You can do as JustYourType did and customize your keyboard so that a shortcut will change the font and text to red.

JustYourType at the CWAH forum had found a tip at wahm.com and customized her keyboard so Alt+H changes the font color to red:

"Go to Tools, Customize. Under the "Commands" tab, click on the "Keyboard" button at the bottom. Under "Categories", select "Format", and then in the menu on the right (Commands), select "Color:". When you click on "Color:", a "Color" menu will show up with a drop-down box for you to select the color - select red. Then in the box where it says "Press new shortcut key", click in that box and press the sequence of keys you want to use for the shortcut. I used Alt+h. Then click "Assign". (It will tell you if that sequence of keys is already assigned to another shortcut).

When you want to red-text a word, just click the cursor anywhere in that word and hit Alt+h and it red-texts it. Or, if you have a few words, you can highlight them and do the same.

You can even set up another one for black text. If you know the word you are typing needs to be red texted, instead of having to highlight it or click on it, just use Alt+h (or whatever shortcut you have chosen, type the word and then use whatever shortcut you have chosen to return to the black text (Alt+b for example).

MORE INFORMATION/RESOURCES FOR WORD

Allen Wyatt's Word Tips: http://wordtips.vitalnews.com/
Editing Text with Microsoft Word: http://www.informit.com/articles/article.aspx?p=482328&rl=1
Word Tutorials for Beginners: http://wordprocessing.about.com/cs/introtowor1/a/wordoutline.htm
Intermediate Users Guide to Microsoft Word: http://www.addbalance.com/usersguide/
Helpful FAQ and troubleshooting: http://www.theofficeexperts.com/word.htm
Websites and Tips for Word: http://www.lawtechpartners.com/WordforLawyers.htm
Word for PC: http://word.mvps.org/index.html
Top Tips for Word: http://office.microsoft.com/en-us/word/HA010963811033.aspx
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